The 9 Greatest Assist Desk Software program for Faculties and Universities

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The 9 Greatest Assist Desk Software program for Faculties and Universities

Over time, the methods college students, mother and father, alumni, and different stakeholders work together with faculties has modified. One of many greatest shifts is the channels they convey by means of. 

Instruments like e-mail and chat supply a degree of comfort that the majority have turn out to be accustomed to, and in an effort to sustain with the expectations of the trendy world, most colleges must spend money on new applied sciences.

One of many instruments each college ought to contemplate investing in is a assist desk, so we have put collectively this listing of the very best assist desk software program for faculties that will help you make the fitting alternative in your division’s wants.

What’s assist desk software program?

Assist desk software program is a instrument used to arrange, handle, and reply to questions and help requests. Assist desks can be utilized for each exterior requests from college students and fogeys and inside requests from coworkers. They sometimes embody quite a lot of instruments like shared e-mail, a information base, and stay chat.

Why faculties ought to spend money on a assist desk

Navigating the training panorama isn’t at all times a straightforward activity. College students, mother and father, alumni, and others have numerous questions, and answering these questions rapidly and effectively is a activity made a lot less complicated when your college’s help employees has a devoted instrument to take action. 

A assist desk helps you to arrange, handle, and reply to any variety of requests coming your manner. Additional, most offer you entry to extra instruments like analytics to higher perceive traits and group efficiency — each of which may also help you additional enhance.

The 9 finest assist desk software program for faculties

Under is a listing of the 9 finest assist desk software program for faculties. You’ll discover there’s some characteristic overlap, however we’ve tried to give attention to a number of key options for every possibility that make it distinctive within the market and thus higher suited to sure wants. 

1. Assist Scout

Greatest college assist desk for throughout pupil communication.

Assist Scout is a whole buyer communication platform that helps you ship an excellent expertise for everybody you work together with. Whenever you enroll, you get entry to a curated set of easy-to-use instruments that empower your group to speak throughout quite a lot of channels.

The shared inbox consists of options like non-public notes and @mentions to make group collaboration a breeze, and collision detection reduces duplicate work by displaying when an agent is already actively engaged on a case. 

With workflows, you’re capable of automate routine duties like sorting and assigning incoming requests primarily based on parameters you set.

If you wish to empower college students, mother and father, alumni, and others to search out solutions on their very own, you’ll be able to create highly effective self-service assets like FAQ pages or a information base with Docs. The WYSIWYG editor makes content material creation easy, and Docs-specific stories present what articles are excelling, which of them may use some assist, and which areas it’s best to contemplate protecting sooner or later.   

Assist Scout additionally comes loaded with pre-built efficiency dashboards. Studies enable you higher perceive particular person and group efficiency, and you can even create customized views to give attention to the metrics most essential to you. 

Should you ever have any questions you want answered, our world-class help group is able to help you 24 hours a day, six days per week.  

Instruments for alumni providers departments

Graduates nonetheless want help sometimes. Alumni are primarily unpaid model ambassadors, and they’re essential to any college’s ecosystem. 

Buyer profiles in Assist Scout enable you keep knowledgeable about precisely who you’re speaking to. You may add customized fields to incorporate issues just like the yr they graduated, organizations they belonged to, and even what they’re as much as post-graduation to ship a customized expertise. 

Satisfaction surveys could be a good instrument for latest grads to higher perceive their expertise along with your college. With insights from that info, you’ll be able to frequently enhance and higher serve your alumni inhabitants for years to come back. 

Instruments for admissions departments

Since admissions departments are typically one of many first factors of contact for college students, they have an inclination to finish up fielding a whole lot of questions — some associated to admissions and others not a lot. 

Assist Scout’s @mentions characteristic lets admissions employees get enter from others with out including extra pressure for college students. If there’s something that should go to a distinct division completely, inside notes allow you to add extra context to make issues go easily. You’re additionally capable of assign conversations on to different groups, making e-mail forwarding a factor of the previous. 

Instruments for IT departments

Whenever you work in IT help, some points are too pressing to attend. For these instances you’ll be able to make the most of Assist Scout’s stay chat characteristic to supply help in actual time. 

tIf somebody reaches out when your IT group is not on-line, you’ll be able to allow them to search by means of assist documentation straight from the stay chat widget. In the event that they don’t discover the solutions they want, they’ll submit an e-mail request from the identical window. 

Instruments for housing and residential life

Although no two days are alike when working in housing and residential life, a whole lot of the questions you reply are typically. With Assist Scout’s saved replies, you’re capable of create pre-written responses to subject routine requests rapidly and simply, saving time and vitality for everybody concerned. 

If you wish to go a step additional, you could possibly even create a housing FAQ web page utilizing Docs. With that useful resource, college students, mother and father, and others are capable of finding solutions on their very own time. Typically the very best expertise somebody can have shouldn’t be needing to achieve out for assist in the primary place.  

Instruments for registrars

The registrar’s workplace is form of the middle of the universe for lots of pupil life. Because it’s such a multifaceted division, preserving issues organized can get a bit chaotic. Utilizing workflows, you’re capable of automate a whole lot of duties like sorting and assigning tickets.

If there’s a very advanced case, you’re capable of see your complete dialog as one easy-to-read thread. In a manner, it acts as an unofficial document of your interactions with a sure pupil, making it simple to return and retrieve particulars if crucial. 

Instruments for college students

Assist Scout doesn’t simply make it simpler in your help employees to help college students; it additionally helps you to streamline help entry in your college’s group.

Use our cellular SDKs to create native entry to e-mail and stay chat help and supply entry to your information base from inside your college’s cellular apps. Ship push notifications on to college students’ telephones whenever you’ve responded to their requests, immediately giving them the knowledge they want.

Value: Beginning at $20/person per 30 days.

2. HappyFox

Greatest college assist desk for IT help departments.

HappyFox is a buyer help instrument that gives a number of totally different options for offering help. Their major providing is their assist desk product that lets groups handle incoming requests from e-mail, cellphone, and social channels. It additionally features a information base builder to create self-service assets like FAQ pages. 

Whenever you enroll, you get entry to a whole lot of commonplace options like ticket task capabilities and group reporting. Nonetheless, additionally they have some extra superior options like buyer portals and multilingual help choices – although the latter is restricted to their larger value plans. 

The enterprise plans additionally supply options which are significantly useful for IT help departments, corresponding to IT asset administration capabilities which are absolutely built-in with their service desk software program. 

One draw back for HappyFox is that they don’t at present supply a stay help instrument like chat with their assist desk plan. They do supply the software program, but it surely’s one thing it’s a must to purchase individually. Should you don’t want entry to their IT asset administration performance, there could also be different choices available on the market that provide barely extra worth.

Value: Beginning at $29/agent per 30 days. 

3. Entrance

Greatest college assist desk for departments utilizing private e-mail addresses.

Entrance is a buyer communication instrument that’s centered on serving to companies present a extra personalised help expertise. The preliminary differentiator most noticeable with Entrance is the power to make use of a private e-mail tackle to answer requests, as an alternative of utilizing a gaggle e-mail tackle like admissions@college.edu (although that’s nonetheless an possibility). 

So far as Entrance’s suite of instruments is worried, you’ll be able to count on a whole lot of the requirements like a shared inbox, stay chat software program, a information base builder, and stories – although stories are solely provided on their higher-cost plans. Entrance additionally provides some distinctive options like assembly scheduling and the power to create e-mail sequences for particular teams of customers. 

As talked about above, some extra primary options are restricted to Entrance’s dearer plans. One other factor to remember is that their lower-cost plans have person limits, which means you’d want to change to a dearer plan when you exceed a sure variety of customers. 

Value: Beginning at $19/individual per 30 days. 

4. Zendesk

Greatest college assist desk for big departments with massive budgets. 

Zendesk is among the most recognizable manufacturers in buyer help software program. Over time they’ve expanded into another areas like gross sales help software program, however buyer help continues to be one in all their core competencies. 

They’ve two fundamental plan varieties: foundational and suite. Their foundational plans are extra primary and focus on e-mail and social help. 

The suite plans embody all of the options of their foundational plans, with entry to extra help channels like stay chat and cellphone. Their suite plans additionally embody automations options to scale back handbook work, AI assisted responses to assist scale back ticket volumes for stay employees, and the power to create SLAs. 

Nonetheless, you do must do not forget that every extra characteristic you have got additionally means extra setup and coaching time. The truth is that the majority groups don’t want entry to all of Zendesk’s options. 

Although it’s definitely good to have a instrument that’s so versatile and customizable, it’s additionally essential to be sure you don’t overbuy and find yourself spending a whole lot of money and time to get little additional benefit in return.

Value: Foundational plans begin at $19/agent per 30 days, and suite plans begin at $49/agent per 30 days.

5. Freshdesk

Greatest college assist desk for phone-centric departments.

Freshdesk has a really comparable providing to Zendesk. They’ve two plan varieties: help desk and omnichannel. Their help desk plans are extra primary in scope. Much like Zendesk’s foundational plans, help desk plans focus totally on e-mail and social help, with a number of different options included. 

Their omnichannel plans embody entry to extra channels like stay chat and cellphone help. There are additionally productiveness options like automations and entry to efficiency stories to see the place you’re excelling and the areas you could possibly enhance, plus collaboration options like inside notes so as to add extra context to conversations. 

The place Freshdesk actually stands out is with their cellphone options: All of their omnichannel plans have included minutes. Their highest value plan even features a voice activated IVR system and their Voicebot characteristic, which helps you to present automated responses to cellphone requests. 

Value: Free plan out there. Help desk plans begin at $15/agent per 30 days, and  omnichannel plans begin at $29/agent per 30 days.

6. Gmelius

Greatest college assist desk for mild help wants.

You may consider Gmelius as an excellent powered Gmail extension. It primarily transforms your Gmail account right into a primary assist desk, permitting you to assign conversations to totally different brokers, add inside notes, and even do some primary automations to scale back handbook work.  

Together with help performance, Gmelius additionally provides some challenge administration instruments, like the power to visualise requests and duties as a kanban board. Gmelius additionally integrates with different instruments like Trello and Slack to maintain issues shifting easily it doesn’t matter what instrument somebody prefers. 

Although Gmelius does supply a good little bit of worth, it doesn’t embody instruments for stay or self-service help. Additionally, some primary options like reporting are restricted to their higher-cost plans. If any of the performance above is essential to your group, Gmelius might not be the fitting match. 

Value: Beginning at $7/person per 30 days. 

7. Kustomer

Greatest college assist desk for departments taken with AI chatbots. 

Kustomer payments itself as a CRM for customer support. Although many customer support software program available on the market immediately do have some CRM capabilities like buyer profiles, Kustomer’s providing is a little more expanded in that realm. For instance, you’ll be able to add customized objects like delivery particulars and likewise section individuals primarily based on the knowledge of their profiles. 

Together with their CRM capabilities, additionally they have the instruments you’d count on from a assist desk like a shared inbox, stay chat software program, and a information base builder. Additionally they have plenty of integrations with widespread instruments and platforms like Shopify and Slack. 

Although all of these are nice options, Kustomer’s fundamental declare to fame is their AI product referred to as Kustomer IQ. With it, you’re capable of make no-code chatbots that may deal with primary requests. It might probably additionally reply to sure emails primarily based on parameters you set and make strategies to brokers for finest subsequent steps with instances they’re engaged on. 

Nonetheless, these premium options do include a premium price ticket, so if you happen to’re a extra budget-conscious group, it won’t be the fitting match. 

Value: Beginning at $89/person per 30 days.

8. LiveAgent

Greatest training help instrument for chat-heavy departments.

LiveAgent initially began out as stay chat software program however has since grown into a complete customer support platform. Together with chat software program, additionally they supply a shared inbox, a information base builder, and cellphone help software program. Nonetheless, not all channels are supported on all their plans. 

Since LiveAgent did begin out as chat software program, that a part of their product is extra subtle than many others. For instance, they provide chat particular analytics to get extra perception into these interactions. 

You can too create proactive chat messages to be sure you get in entrance of individuals on the proper time. So, if chat is an enormous a part of your help providing, LiveAgent ought to be one software program you contemplate. 

Value: Beginning at $15/agent per 30 days. 

9. Salesforce Service Cloud

Greatest college assist desk for departments utilizing Salesforce CRM.

Salesforce is a widely known identify within the software program trade. Although their major product is gross sales software program (as their identify suggests), additionally they make buyer help software program. The newest iteration of their help software program known as Service Cloud. 

Service Cloud helps you to present help providers throughout plenty of channels together with e-mail, social media, cellphone, SMS, and stay chat. Additionally they have a information base builder to create a self-service help possibility for patrons. 

To maintain issues working easily throughout all channels, additionally they have omni-channel routing that robotically sends instances to the very best group or individual to make sure a fast decision. 

The largest benefit comes if you happen to’re utilizing different Salesforce merchandise, as all of them combine seamlessly. With the extra context, your group can transfer quicker and supply a fair higher buyer expertise. 

Value: Beginning at $25/person per 30 days. 

Making your best option

Buying any new instrument is an enormous choice. Making a alternative is way simpler to do when you have got a transparent understanding of your wants, so you should definitely make a listing and measure every instrument towards it. 

When you’ve narrowed your contenders down to 2 or three choices, do your finest to get hands-on with every one. If there isn’t a trial, it’s best to a minimum of have a salesman do an in-depth demo for you and a pair different stakeholders. 

From there, accumulate suggestions from these concerned within the search and see which possibility works finest for everybody.



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